Privacy Statement
Al-Rafidain Dental Journal (RDENTJ) is committed to protecting the privacy and confidentiality of all users and handling personal data responsibly and ethically.
- Scope of Data Collection
When registering with or submitting to RDENTJ, we collect personal information such as name, email address, institutional affiliation, and user role (e.g., author, reviewer).
- Purpose of Data Use
Personal data is used exclusively for editorial and publication purposes, including:
Managing manuscript submissions and correspondence
Communicating peer review and editorial decisions
Requesting revisions and providing journal updates
Archiving, publishing, and indexing accepted articles
Personal data are not used for unrelated purposes and are not shared with unauthorized third parties.
- Confidentiality and Limited Access
Access to personal information is restricted to authorized personnel only, including:
Editors
Assigned peer reviewers (under strict confidentiality)
Editorial and publishing staff
All individuals with access are required to maintain confidentiality and protect user data.
- Data Security Measures
RDENTJ applies appropriate technical and organizational safeguards to prevent unauthorized access, loss, or misuse of data, including:
Secure, access-controlled submission systems
Encrypted storage of sensitive information
Regular system backups and malware protection
These measures are consistent with COPE principles on editorial confidentiality and data protection.
- Data Retention and User Rights
Personal data are retained only as long as necessary for editorial, archiving, and legal purposes. Users may request:
Correction or updating of their personal data
Deletion of personal data, where legally permissible
Requests should be submitted to the editorial office.
- Legal and Ethical Compliance
RDENTJ complies with applicable data protection regulations and follows COPE guidelines on confidentiality, responsible data handling, and ethical publishing practices.electronicpublications.org, scup.com.
- Changes to This Statement
The journal may update this Privacy Statement periodically. Any changes will be published on the journal website with a clearly stated effective date.
